Circulation Policy

Circulation Policy

The following are rules and regulations of the Macsherry Library. These are effective July 08, 2009 as adopted by the Board of Trustees of the Macsherry Library. Patron Registration: A. New patrons must complete a registration form and provide identification. Primary identification to be used is identification with a picture (preferably a Drivers License) which has the individuals current address. If the address information on the picture ID is not current, then another form of identification must be presented which verifies the individuals current address (ie. a piece of mail or bill). Individuals who do not possess a valid picture ID must present two documents that verify current address. Registrations must be renewed every year.

B. Individuals will be able to sign out only uncoded paperbacks until the Library is presented with confirmed current address.

C. Children 12 and under must apply with a parent or guardian with proof of address and I.D. and that adults signature is required on their registration form. Parents will be responsible for any charges or fines on the childs account.

D. There will be no charge to replace the first lost/damaged card. There will be a 1$ charge for the second lost card and a 5$ charge for the third.

Overall Policy: E. Users must present their library card to check out materials.

F. There is an overall limit of 15 items at one time on a library card. The library requests that only two videos be checked out per family.

G. New books on hold but not picked up within 3 days of notification will be transferred to the next hold. Loan Periods:

H. Adult and YA Fiction and non-fiction, Juvenile and Easybooks are loaned out for 2 weeks.

I. All new items are loaned out for a period of 2 weeks.

J. All videos VHS and DVD format are loaned out for 1 week

K. All audios, cassette and CD format are loaned out for 2 weeks Holds:

L. Materials other than new will be available for pickup for 1 week after they are processed.

M. Holds may be placed either in person or online.

N. There is a limit of 10 holds per patron.

Renewal Policy: O. All items except except those listed below may be renewed 2 times if there are no holds.

P. New items, magazines, and videos may not be renewed.

Q. Renewals are not allowed for items with holds.

R. Renewals may be done over the phone, in person or online.

Overdues and Fines: S. All items have a grace period of 1 day.

. Users are fined $.10 per day for each overdue book or audio and $.20 per day for new items.

U. Users are fined $.50 per day for each video item.

V. A maximum fine of $5.00 per item is charged.

W. Library users will lose borrowing privileges when fines exceed $5.00. There will be no fines for patrons 16 and under.

AA. Borrowing privileges will be suspended if user has 5 or more overdue items, and will not be restored until such materials are either returned, paid for, or fines have been paid.

BB. Overdue materials that have reached the maximum fine of $5.00 may not be renewed until the fine is paid in full.

CC. In extenuating circumstances, a donation may be accepted in lieu of the fine.

Damaged Materials: DD. If a book or other material is damaged beyond repair, the borrower must pay the billed amount.

EE. Until the damaged item is paid for, the user may not borrow any items.

VII. Confidentiality: Library records that are deemed confidential are covered by New York State Law signed on June 13, 1988 (I CPLR 4509). These records are related to the circulation of library materials that contain names or other personally identifying details regarding the users of public, free association, school, college and university libraries and library systems, of this state, including but not limited to records related to the circulation of library materials, computer database searches, interlibrary loan transactions, reference queries, requests, or the use of audio-visual materials, films or records. These records shall be confidential and shall not be disclosed except that such records may be disclosed upon the request or consent of the user or pursuant to subpoena, court order or where otherwise required by statute. The Macsherry Library adheres strictly to all sections of this Statute regarding the protection of the confidentiality of its users.

Interlibrary Loan Definition: a. An Interlibrary Loan request is defined as a request for library materials made on behalf of a library patron through the NCLS or ICEPAC systems.

Patron Status: b. Patrons must have a library card in good standing to use the Interlibrary Loan service. A patron status of Blocked will deny ILL service.

c. Interlibrary Loan requests will not be processed for patrons with overdue Interlibrary Loan materials. Borrowing Rules:

d. Ten active requests are permitted at any one time per patron. A request is active from the time it is initiated until the item has been returned and checked in at the lending library and the record has cleared.

e. Materials will be available for pickup for one week after they are processed. If an item was not picked up, it will not be requested again.

f. Interlibrary Loan materials are checked out for 14 days and may be renewed twice unless specified otherwise by lending library Charges:

g. The patron is responsible for overdue fees, repair or replacement costs. The library will make an effort to collect any such charges from the patron who received the materials.